Technology Administrative Coordinator

Description:

The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.

We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

The technology unit of the New York City Campaign Finance Board (NYC CFB) is responsible for custom software development, networking, technical support, and cybersecurity. The unit works to develop and maintain software systems tailored to the organization's needs, manage, and secure the organization's network infrastructure, and protect against potential cyber threats.
CFB’s technology unit seeks an experienced Technology Administrative Coordinator. The Technology Administrative Coordinator will support the CTO, Deputy Director of Technology, Director of IT Infrastructure, and Executive Project Manager, collectively known as the Technology Senior Management Team, by serving as primary coordinator on a growing portfolio of technology projects. This includes initiatives around enhancing administrative processes and service to other business units among Technology Unit staff.

The Coordinator will report to the Executive Project Manager and has a critical role that provides support to the unit requiring effective coordination and understanding of highly technical language and projects, often with tight deadlines and high-level review. The selected candidate must have the ability to problem solve and think critically while paying attention to details. They also must have excellent communication skills and be comfortable working in a team environment. Responsibilities include, but are not limited to:
 

• Develop and sustain an effective support structure for the Technology Senior Management Team and Technology Unit.
• Provide day-to-day administrative and operational coordination for the Technology Unit and its programs and projects and execute a wide variety of responsibilities pertaining to unit finance, administration, project management, and communications.
• Manage vendor relationships and collaborate with Technology Senior Management Team and unit members to gather materials related to specific requests.
• Lead internal communications within the Technology Unit, including maintaining shared folders and Teams Groups, and drafting and sending out team communications, research, and presentations on behalf of the Technology Senior Management Team.
• Respond to requests for information and function as technology liaison to other agency units, external vendors, and consultants.
• With guidance from the Technology Senior Management Team, identify areas of research to increase unit knowledge on emerging technology trends, tools, and reports.
• Use technical knowledge to conduct industry research and prepare reports.
• Manage and optimize schedules and logistics for meetings, conferences, training, and events.
• Assist with Technology unit recruitment and staffing efforts.
• Help maintain accurate and up-to-date information within our database systems, including performing data entry, data cleansing, and data validation tasks to ensure data integrity.
• Maintain a professional demeanor and multi-task in a fast-paced, stakeholder focused technology environment, completing work with an understanding of the mission, visions, role, and goals of technology at the CFB.
• Plan and coordinate special projects.