Subcontract Admin

Description:

· As a Subcontract Administrator – Proposal Specialist, Sr., you play a critical role in supporting proposal activity that propels the company’s business win strategy. You will be responsible for a full range of procurement and subcontract activities associated with supporting proposal strategies as determined by Business Development.

Responsibilities:

· Strategic and tactical subcontracting activities resulting in timely execution of subcontracts in accordance with business goals and objectives including initial proposal support, head start, phase-in after customer award, and execution.

· Works closely with Procurement & Subcontracts leadership to establish strategies in support of Programs, Capture Management, Contracts, Finance, and other functional areas within the business unit.

· Review customer’s Request for Proposal (RFP) for scope and requirements.

· Assess capture strategy and develop request for proposal packages including subcontracts.

· Participate in proposal development team planning colour team reviews.

· Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, develop subcontracts incorporating applicable terms and conditions, prepare comprehensive RFP packages, analyze proposals, perform price/cost analysis, and negotiate exceptions.

· Negotiate subcontracts and terms and conditions.

· Leads head starts and pre planning for phase in processes.

· Support post proposal and phase in operations for new customer contract wins.

· Prepare documentation in accordance with established procedures in support of the company’s approved purchasing system.

· Maintain documentation, status, other documents as required in electronic file sharing systems.

· Establishes and maintains effective business relationships with internal and external stakeholders.

· Execute and administer subcontracts as required.

· Develop standard operating procedures and playbook to document process and makes recommendations for improvements.

· The ideal candidate will have experience leading development of complex subcontracts through closeout.

· Other support as identified.

Experience:

· Minimum of 5 - 8 years of experience in subcontracts administration working for a federal contractor or equivalent work experience.