Description:
Duties
As the Special Assistant you will ensure successful operation of the Director's Office and that the Director manages and meets all their priorities and obligations.
The duties of this position include, but are not limited to, the following:
- Manages the Director's calendar by, accepting, declining, rescheduling, or arranging alternate representation for meetings, speaking engagements, ceremonies, travel, and other obligations.
- Monitors and facilitates all communications, including regular and electronic mail, telephone calls, and personal visits. Reviews proposals, inquiries, recommendations, and other communications; gathers, prepares, and analyzes written and verbal communications for relevance and/or assures that background information is provided.
- Manages the Director’s Office by greeting staff and guests in person and escorting external guests to the office.
- Arranges and prepares agendas for a variety of meetings, including the regular staff meetings, Senior Leadership Team meetings, and assists in organizing NMAH Advisory Board meetings in collaboration with the NMAH Advancement staff.
- Provides advice and recommendation on matters relative to the coordination, integration, and synchronization of events and activities personally affecting and involving the Director.
- Evaluates and provides recommendations to resolve current problematic conditions or situations in administrative processes, and to prevent potential for future problems.