Security Coordinator

Description:

PRIMARY RESPONSIBILIES & DUTIES:

• Responsible for Security coverage based on daily operational staffing levels by assigning personnel to specific sections of the Museum.

• Utilize new technology and scheduling platforms for running daily payroll reports, scheduling time off (Annual leave, holidays, trainings), schedule changes, and inputting time and attendance data (Sick, holiday, annual, etc..) for Security personnel in the WorkDay System.

• Prepare all materials for supervisors and security personnel to keep them up-to-date on policies and procedures.

• Alott overtime for daily manpower shortages, security escorts, early starts, special events, and gallery closures.

• Responsible for payroll submission with audits and corrections.

• Serve as the liaison to other Museum departments and work with Human Resources and Benefits department to comply with NYS FMLA, NYSQ, PLF, and LOA payment laws.

• Properly maintain and update all Security personnel records.

• Coordinate the daily needs of security escorts and contractors throughout the building.

• Paycheck inquiries and distribution.

• Responsible for understanding and applying union contract rules and protocols to assist with all union inquiries.

• Handle sensitive and confidential information with limited supervision.

• Any duties as assigned by the Security Manager or Associate Security Manager of Manpower and Logistics.

EDUCATION & EXPERIENCE:

• High school diploma or GED equivalent

• Demonstrated understanding of staffing of personnel and distribution on the floor

• Institutional understanding of frontline operations at a museum or other cultural institution

• Knowledge of Workday and interest in learning Payroll and timekeeping procedures

• Strong attention to details

• Experience with union contracts (Preferred but not required)

• Demonstrated proficiency in Microsoft Suite

• Exemplary attendance and punctuality

• Good judgment, clear decision making, appropriate initiative, and professional conduct

• Ability to perform and demonstrate self-control under difficult circumstances

• Excellent communication skills, both written and verbal,

• Committed, Reliable and trustworthy

• Experience working with scheduling and Logistics