Residency Program Coordinator

Description:

Responsibilities

• Manages daily administrative and programmatic functions of the Family Medicine residency with Healthcare Network in Immokalee, FL. Works with the Graduate Medical Education (GME) Office at the College of Medicine and other accrediting agencies to maintain resident and faculty, compliance with policies and procedures.
• Manages complex, long-range administrative functions related to the Residency Program initiative. Provides administrative support to the Program Director, Associate Program Director, faculty, and residents to ensure continuity between educational and service components. Assists in the review of GME and residency program activities and helps implement changes as appropriate to promote effective and efficient operations. Assists with monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME) requirements and procedures in order to help maintain residency accreditation. Arranges and maintains requirements for licensure of residents including USMLE testing. Researches and compiles information required for maintaining licensure, managed care partnerships, and other agency’s standing.
• Assists the FSU COM GME Office by initiating transactional human resource actions to include new appointments, re-appointments, and terminations of all residency faculty, staff, and residents following college, University and state policy and procedures. Assists with the monitoring of adherence to established administrative and financial policies and procedures including time and leave entry. Drafts
  responses for Residency administration where appropriate.
• Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Program to include participating in the delivery of administrative and academic services for special projects or in meeting key deadlines. Accepts other duties as assigned to improve the effectiveness of the organization.
• Assures accuracy of travel documentation prior to final approval by the Program Director. Monitors and tracks budgetary items and purchase requests. Assists the GME Office in coordination of activities related to Continuing Medical Education training for Residency Program personnel, including but not limited to goals and objectives required by the ACGME. Assists with administrative processes to include gathering of data for annual evaluations, assignments of responsibility, etc., for residency faculty and staff. Maintains academic information on faculty and residents.
• Serves as a member of the GME Committee. Records faculty meeting minutes. Assists with scheduling and documenting faculty development for faculty and scheduling in-training exams for residents. Monitors the residency programs recruitment efforts through the National Residency Matching Program and coordinates application and recruitment
  of resident applicants.
• Attends monthly video-conference calls with GME personnel at the COM. Assists in information gathering for the FSU COM GME website. Coordinates graduation of residents. Arranges orientation activities for new residents.

Qualifications

• A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
• Valid Florida Driver's License or the ability to obtain prior to hire.
• National Board for Certification of Training Administrators in Graduate Medical Education credential (C-TAGME) required within two years of hire.