Description:
Reports to the Director of Real Estate Administration, this position requires working closely with different departments internally ( e.g., Finance, Accounting, Legal, etc.) and real estate partners/vendors externally to ensure a smooth implementation and administration of Cogent’s Real Estate agreements. The ideal candidate will be well-organized, extremely detail-oriented and able to change priorities without impact to work quality.
Responsibilities:
- Contract administration - Process and route internally real estate agreements for execution by Cogent, send agreements out for counter execution, track documents until returned fully executed, and add fully executed documents to legal database. Maintain business relationships with Landlords and Property Managers to respond to inquiries and address any issues that may arise
- Collection and archive of contracts and continual update of internal databases
- Prepare and send out renewal notices of agreements
- Maintain Real Estate filing system ( file, and retrieve records as needed and ensure system is well organized)
- Respond to internal and external requests for new or updated Certificates of Insurance
- Responsible for receiving and sorting incoming mail/email and reviewing for items requiring attention
- Verification and processing of vendor invoices for payment
- Prepare various lease and colocation payment schedules
- Reconciling invoices, resolution/tracking of billing disputes, and other financial reporting related to Real Estate contracts
Requirements:
- Extreme attention to detail
- Strong organizational skills
- Strong communication skills, both verbal and written
- Strong computer skills - Microsoft Office suite, Excel, Word
- Contract Administration experience preferred
- Knowledge of real estate agreements and terms
- Accounts Payable experience preferred
- Basic knowledge of Dynamics GP preferred
- Bachelor's degree or equivalent experience