Project Field Administrator

 

Description:

POSITION RESPONSIBILITIES AND DUTIES:

• Able to perform all essential Project Assistant/Coordinator responsibilities

• May coordinate and/or supervise clerical/administrative staff

• May answer phones – screen/handle routine items, direct calls as appropriate

• Compose and/or edit letters, memos, reports, procedures, etc. as required

• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations

• Attend and document project meetings (write minutes)

• Set up and maintain project filing system

• Distribute documents to subcontractors, maintain document logs

• Update drawings and post changes

• Prepare and maintain RFI logs on CMiC system

• Transmit and distribute submittals

• Prepare and maintain submittal logs

• Prepare and maintain expediting log

• Perform expediting functions

• Input quantities in labor cost reports on CMiC

• Cost code and/or verify correct codes on time sheets

• Prepare and document extra work orders

• Maintain reference log and associated documents on CMiC

• Review and assemble change order submittals and quantity surveys

• Maintain progress photo album

• Assist in compiling billings, lien releases and certified payrolls, as applicable

• Compile contract close-out documents and as-builts

• Document punch-list work

• Create Owners’ forms as required for reporting purposes

• Coordinate paper flow from field to Division Office

• Complete other responsibilities as assigned

 

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration

• Ability to keyboard 65-75 WPM accurately

• Advanced knowledge and use of word-processing and spreadsheet software

• Proficient in use of general office procedures and office machines

• Proficient English verbal communication skills, including professional telephone manner

• Proficient written communication skills, including business writing skills

• Reliability, dependability and flexibility