Project Coordinator

Description:

SUMMARY:
Comprised of the Berklee College of Music, Boston Conservatory at Berklee, Berklee NYC, Berklee Abu Dhabi, Berklee Valencia, and the Division of Pre-College, Online and Professional Programs, Berklee is a preeminent institution of contemporary music, theater, and dance, offering degree granting programs in Boston, New York City, and Valencia, Spain, and through Berklee Online. Berklee Abu Dhabi offers pre-college and professional educational programs, and serves as a key cultural partner for the Abu Dhabi Department of Culture and Tourism, including through the annual Berklee Abu Dhabi Culture Summit.
Dedicated to nurturing the creative and career potential of the world’s most inspired artists, Berklee’s commitment to arts education is reflected in the work of its students, faculty, and alumni – who have been recognized with 297 Grammy Awards, 95 Latin Grammy Awards, 25 Emmy Awards, seven Academy Awards, and five Tony Awards. Graduates go on to successful careers in the performing and creative arts, the media and entertainment industries, and as arts entrepreneurs.
POSITION SUMMARY:
The mission of Education Outreach and Social Entrepreneurship (EOSE) is to support the college in its commitment to cultural, artistic, DE&I and educational development through partnerships, programming, the delivery of K-12 resources, scholarships, addressing equity in education through social entrepreneurial endeavors and public service through music and youth development. The primary programs that drive the mission of EOSE are Berklee City Music and Berklee PULSE. Founded in 1993, Berklee City Music is an education program that harnesses the energy of contemporary music and the performing arts to reach underserved 4th to 12th graders and their teachers. As a pre-college program, the Boston-based program is currently comprised of approximately 3,200 students, over 65 dedicated Berklee College faculty and Berklee alumni teaching artists, and experienced, highly motivated, and specialized administrative staff. The Network comprises over 47 member sites and affects over 62,000 youth annually. Berklee PULSE is an online music education portal that provides resources for thousands of teachers and students to study, jam, and practice with interactive modules.
Under the general supervision of the Associate Dean, Partnership Compliance, Career and Business Development (AD), the Project Coordinator Career Services and Business Development (PCB), role provides administrative assistance and project management services to the AD in the following areas, but not limited to, collaborative resource development and business development opportunities, clients, and services that advance the City Music program and select strategic initiatives on behalf of the EOSE area and Berklee.
The PCB will provide administrative support to the area pertaining to data, compliance, finance, budget, onboarding independent contractors, payments processing and scheduling and is responsible for ensuring the schedule, budget and details of a given task are well organized. They communicate with various departments to keep everyone on board about any changes to strategies, project plans, or daily tasks. In addition, they organize reporting, plan meetings and provide updates to career development teams and personnel.
This position is an integral part of EOSE support teams and plays an important role in collaboratively cultivating a strong and vibrant organization culture. The position requires a positive, mature & engaging demeanor, exemplary service orientation, a high level of organization, independent problem solving and the ability to proactively, accurately and responsively deliver on several tasks/projects, sometimes simultaneously. To be most effective, the EAPM will be collaborative, curious and willing to learn. The PCB will possess a personal commitment to diversity, equity, inclusion and belonging to help us cultivate relationships, companies and opportunities that can bring the fullest realization of the missions and vision for EOSE programs and initiatives and Berklee. The PCB is also expected to be on-hand for all major City Music concerts and events.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
Provides administrative support in recruitment initiatives of college students and content development professionals.
Provides administrative coordination in collaborative resource development and business development opportunities, clients, and services that advance the City Music program and select strategic initiatives on behalf of the EOSE area and Berklee.
Inputs Network and College student data into the City Music data systems
Coordinates compliance processes including agreement processing
Organizes college student events, managing college student
Assists with budget tracking and analysis for major events, and monthly receipt reconciliation on behalf of the Associate Dean
Prepares paperwork for onboarding independent contractors, processing payments in workday
Handles confidential information such as payment and tax information, maintaining confidentiality to all sensitive information
Manages and developing efficient workflows and tools to streamline processes and logistics, periodically updating them
Administrates communications with network and college students to include, scheduling of meetings, semester events, planning network trips, coordinating summit and reunion activities, (to include compliance communication as mentioned above)