Description:
Key Responsibilities of the Private Events Specialist include:
- Manages inquiries for all private events
- Responsible for providing strategy and oversight of all Nature Museum private events, focusing on impact and efficiencies.
- Coordinates with the Museum team to ensure proper space usage, equipment usage, and staff supports
- Develops a broad network of vendors for event needs
- Coordinates with vendors for food, decor, dishware, etc.
- Communicates updates and processes with the guests and ensures a clear expectation of event needs.
- Manages all aspects of planning and executing private events for the Museum including scheduling, coordinating room set-ups, audio/visual coordination, meals, and staffing to ensure events run smoothly from beginning to end.
- Ensures private event revenues are meeting monthly and yearly goals with thorough tracking.
- Collaborate with supervisor to identify opportunities to increase revenues.
- Support internal Museum events
- Works cross-departmentally to keep the team informed of event needs
- Stay up to date on best practices and trends in museum and non-museum private events.
- Other duties as assigned
Requirements:
- At least two years of managing events and vendor relationships or related experience
- Proven ability to manage multiple projects and meet deadlines.
- Attention to detail.
- Proven experience generating vendor relationships
- Proven ability to analyze problems and solutions in a proactive, constructive, and creative manner
- Curiosity and drive to stay ahead of trends in museum and non-museum private events
- Ability to forge and maintain effective working relationships with a variety of stakeholders.
- Excellent written and oral communication skills.
- Comfort handling live animals and non-living specimens.