Payroll Specialist

Description:

RESPONSIBILITIES:

HR Payroll Duties - 85%

• Interpret, understand, apply, and relay complex policies and regulations at many levels: federal, state, UW, SoM, and ABC HR/P.


• Establish and run standard and custom reports to analyze and monitor payroll to ensure staff and faculty are paid accurately, out of the correct budget, and on time.


• Prepares complex reports per departmental request on an as-needed basis.


• Maintains optimal timeline for running the reports, communicating them out, and applying changes or answering questions in a timely and efficient manner, according to the payroll calendar.


• Partner with finance contacts across the SoM to review, correct, and process new costing allocation requests in Workday.


• Prepare and send correspondence, such as payroll reminders, to supervisors and employees.


• Initiate payroll accounting adjustments, as needed for ABC HR/P Shared Services and SoM Dean’s Office.


• Support HR Business Partners with over/under payments submissions.


• Manage and maintain HR reporting file systems in partnership with the SoM HR Analyst. Apply appropriate file retention and naming policy to these systems to maintain organization.


• Manage the ABC HR/P email inbox, delegating emails to the correct teammate, responding to routine questions, and maintains the organization of the folders and inbox.


• Attend and support in SoM-wide and team meetings. Shares news of Workday reports and reporting best practices.


• Additional related duties as needed.


• Lean Process Improvement -15%


• Partners with the ISC Report Team to represent the School of Medicine at a University-
  Lean Process Improvement -15%
• Partners with the ISC Report Team to represent the School of Medicine at a University-level; advocates for Workday report improvements and new functionality.
• Identify and recommend process improvements regarding the ABC HR/P process, quality control, and SharePoint system.
• Maintains up-to-date knowledge of current payroll practices and shares back with the team.
• Write, analyze, and revise team guidelines and training tools.
• Write, analyze, and revise team communication templates which serve to streamline processes and increase consistency.
• Minimum Qualifications:
• Three years of office/clerical experience OR equivalent education/experience.