Description:
We are seeking a proactive and highly organized Office Manager to oversee front desk and office operations in a co-located workspace in Chicago. The ideal candidate will ensure smooth daily operations, provide administrative support, and manage office logistics, facilities, and event coordination.
Responsibilities:
- Greet and assist visitors professionally
- Answer and direct phone calls appropriately
- Maintain a clean, organized reception and office space
- Oversee office maintenance and vendor relationships
- Manage mail, packages, and office supply inventory
- Coordinate catering for meetings and events, including setup/cleanup
- Schedule appointments, meetings, and conference room bookings
- Plan and coordinate travel arrangements for staff
- Process office and travel expenses, maintaining accurate records
- Assist with administrative tasks such as data entry, filing, and document preparation
- Support HR with onboarding procedures for new hires
- Foster efficient communication and workflow across departments
- Handle sensitive information with discretion
Qualifications:
- High school diploma or equivalent; additional qualifications in office administration a plus
- Proven experience in a similar role, ideally in a fast-paced environment
- Strong organizational, multitasking, and problem-solving skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office, Google Workspace, Notion, and Slack preferred
- Reliable transportation required for occasional errands
- Ability to lift up to 25 lbs when necessary