Office Assistant I

Description:

Position Description Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit. Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from Supervising Office Assistant in that the latter is the full first-line supervisory class over office support staff.

Skills Required Knowledge of: Office practices and procedures, including filing and the operation of standard office equipment; Correct English usage, including spelling, grammar, punctuation, and vocabulary; Standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials; Policies and procedures related to the department to which assigned; Basic record keeping principles and practices and report preparation. Business arithmetic, including percentages and decimals. Skill in: Performing detailed complex or difficult office support work accurately; Organizing, researching, and maintaining office records; Composing correspondence independently or from brief instructions; Making accurate arithmetic calculations; Using initiative and sound independent judgment within established guidelines; Operating standard office equipment, including a personal computer; Organizing work, setting priorities, meeting critical deadlines, and following up on assignments; Understanding and carrying out oral and written directions; Reading and interpreting rules, policies, and procedures; Providing varied office administrative assistance to management, supervisory, and professional staff; Establishing and maintaining effective working relationships with those contacted in the course of the work.