Human Resources Secretary

 

Description:

 

Under the direction of the Dean of Human Resources, the Human Resources Secretary will assist in a wide variety of technical and confidential duties related to the day-to-day operation of the department and will assist in the preparation and maintenance of information relative to the College's employee groups.

The Human Resources Secretary is a 10 month (August through May), 24 hours/week position.

Job Duties

Representative Duties of the Human Resources Secretary will include:

  • Assist in the day-to-day activities of the office to assure efficient and effective office operations.
  • Perform a variety of duties independently in support of functions delegated to Human Resources (especially tracking employee professional development and performance evaluations).
  • Interpret and apply rules and regulations as appropriate.
  • Prepare a wide variety of office-related materials such as correspondence, reports, forms, applications, memos and other documents.
  • Review, check, correct and compile a variety of information; verify data for accuracy, completeness, and compliance with established procedures.
  • Maintain a variety of electronic records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
  • Greet office visitors and answer telephone calls; screen and direct calls and visitors to appropriate personnel; and take messages as necessary.
  • Respond to requests for information from staff and the general public regarding District policies and procedures.
  • Compile information and data for reports and assist in the preparation of reports as required.
  • Develop and implement systems of follow through to ensure responsibilities are completed by deadlines and verify accuracy.
  • Resolve problems and discrepancies related to assigned functions.
  • Assist in receiving, opening and routing mail.
  • Operate a variety of office equipment such as a computer, typewriter, calculator, copy machine, and scanning device.
  • Use the District's integrated software in the performance of assigned duties.
  • Perform related duties as assigned.


Qualifications
Education and Experience:
Any combination equivalent to: graduation from high school or its equivalent, college-level course work in computer applications and business (office skills) courses and two years of increasingly responsible secretarial experience.

Knowledge and Abilities
Knowledge of:

  • Methods, practices, terminology and procedures used in working with various employee groups of the College.
  • District organization, operations, policies and objectives.
  • Modern office practices, procedures and equipment.
  • Record-keeping techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills.
  • Interpersonal and telephone skills using tact, patience, courtesy and etiquette.
  • Computer software (word processing, spreadsheet, database)

Organization College of the Sequoias
Industry Human Resource Jobs
Occupational Category Human Resources Secretary
Job Location California,USA
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2023-06-22 9:15 am
Expires on 2024-12-08