Description:
On/offboarding and Staff Training
- Schedules, coordinates, and conducts new hire onboarding and final day offboarding, and processes all related tasks including but not limited to: offer letter creation, background checks, IT setup, benefits enrollment, COBRA notices, etc.
- Coordinates all-staff components of monthly new hire orientations and assists with monthly all-staff meeting celebrations.
- Schedules, tracks, and enrolls staff in designated required trainings including harassment prevention, manager training, performance management training, etc.
HRIS, Payroll, and Employee Files
- Serves as primary HRIS administrator, updating all new hire/status change/termination information into ADP Workforce Now system; maintains and troubleshoots system pertaining to benefits, time management, and paid time off.
- Collaborates with the Payroll Specialist, ensuring all data for new hires and changes for current staff are accurately input in the HRIS.
- In charge of maintenance of accurate employee records. Processes, scans, and files all new hire/status change/termination paperwork; maintains electronic personnel files with required and necessary forms and information.
- Creates, updates, and runs regular reports to ensure up-to-date data is available to staff including emergency contact lists, staff directories, and organization charts.
Benefits Administration
- Maintains designated paid time off and benefits documents and reports.
- Partners with Finance to maintain accuracy of all benefits billing and enrollments including annual open enrollment changes.
- Assists the Human Resources Director in filing the Affordable Care Act (ACA) compliance reports and forms annually.
- In partnership with the Director of HR, serves as a point of contact for brokers for employee benefit plans (including medical, dental, vision, life/LTD, FSA, 403(b), etc.).
- Coordinates Open Enrollment and Qualifying Life Event changes, ensuring enrollments in all benefits (including medical, dental, vision, life/LTD, FSA, 403(b), etc.) are accurate at all times.
- Administers workers comp claims, submits required monthly reporting, and assists with annual workers comp audit.