Human Resources

Description:

Qualifications:

Education and Experience

• High school diploma or general education degree (GED) required
• Bachelors degree preferred
• 1-2 years experience in an administrative role preferred
• Experience with Microsoft Office products

Skills and Abilities

1. Language Skills

a. Ability to write reports and complete documents that conform to prescribed style and format.
b. Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public.
c. Ability to respond to common inquiries or complaints from internal and external customers.

2. Mathematical Skills

a. Ability to apply basic mathematical concepts in the performance of routine assignments.

3. Reasoning Ability

a. Ability to define problems, establish facts, and draw valid conclusions.
b. Ability to interpret technical instructions and regulations.
c. Ability to apply sound judgment to resolve conflicts and solve problems.

4. Other Skills and Abilities

a. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the school community.
b. Ability to communicate clearly and concisely.

Essential Job Responsibilities

1. Answer the main telephone line and email address for the department; follow through with internal and external customer requests for services and information
2. Coordinate requests for information and services for all items in the department email, HR@cciu.org
3. Supports projects and programs, including but not limited to Employee Verification forms, Employee Loan Forgiveness, assisting with Employee Recognition Programs, job posting reports and birthday reports.
4. Facilitate and track the clearance process for new and existing employees, including FBI fingerprinting, state criminal checks and child abuse clearances. Facilitate the clearance review process for ESS substitutes.
5. Facilitate, track and complete Act 168 process for new and previous employees.
6. Assist with new hire data entry. Serves a back-up ADP data entry when needed.
7. Provides internal and external customer service through courteous, prompt customer support, clear communications and follow-through as required.
8. Create ID Badges for new hires and current employees.
9. Coordinates meeting logistics as requested by reserving conference rooms, communicating with participants, and sending Outlook calendar invitations.
10. Provides HR front desk support, which entails one-on-one interaction with CCIU employees looking for information and/or support.
11. Process weekly supply order and purchase orders for supplies using Office Depot’s online ordering system, as needed.
12. Provides routine secretarial duties for Human Resources department including typing, filing, phone coverage, message taking.