Description:
Summary:
- The Onboarding Specialist is responsible for overseeing the full cycle onboarding of direct and contingent candidates for all Anda sites in collaboration with the Corporate Talent Acquisition recruiting team. The incumbent will assist with HR Generalist functions as needed.
ESSENTIAL AREAS OF RESPONSIBILITY
Onboarding Specialist functions:
- Support the hiring managers in the creation of job requisitions
- Partner with the Talent Acquisition Recruiter to schedule interviews.
- Collaborate with the Talent Acquisition Coordinator daily to track all candidates during the pre-employment and drug screening stages to expedite start date.
- Maintain and update candidate tracking spreadsheet in a timely manner.
- Secure conditional offer letter and ensure that candidate electronically sign and complete the second stage application to begin the pre-employment background and drug testing stage.
- Communicate routinely with candidates during the process to obtain missing documents
- Updates hiring managers on date of hire
- Conduct employment eligibility (I-9) for all new hires
- Send new hire email communication
- Responsible for maintaining processes that lead to the efficient and effective operations of HR department that supports Anda sites
HR Generalist Functions:
- Support HR data quality in HRIS Systems by auditing organizational charts, cost centers, supervisors, work locations, etc.
- Create ad hoc reports supporting HR Business Partners analyze trends in headcount, attrition, talent acquisition, and talent development.
- Help identify the need and support the availability of periodic reports that might be needed on a monthly, weekly or quarterly basis
Projects coordination:
- Helps create and manage the HR events calendar for North America.
- Assist and manage various projects for the Business Partners to ensure timely completion. Conducts a variety of investigations including time and expense audits utilizing Kronos and Finance systems.
- Other tasks and responsibilities as required
Education/Certification/Experience:
- Requires a minimum of 1 year of prior experience; level of the role will be commensurate to years of experience
- Requires Bachelor's degree in Human Resources Management or Business from an accredited college.
- Prior experience in the Pharmaceutical industry is a plus.
Skills/Knowledge/Abilities:
- Experience with HR information systems is preferred. SAP Success Factors preferred.
- Proven Excel skills in managing databases, performing lookups, setting up pivot tables, and designing charts will be needed.
- Strong communication skills, both verbal and written, and inter-cultural competence
- Strong Interpersonal and people skills, in particular the ability to build relationships and influence others
- Positive, high energy individual with the agility to change from task to task and support a number of projects at the same while supporting multiple HR Business Partners
- Demonstrated ability to learn quickly in a collaborative and fast pace environment
- Prioritization and multi-tasking a plus
- Ability to work both independently and on a team
- Ability to maintain confidentiality
- Proactively works on problems of a simple to moderate scope