Description:
The HR Administrator is an adept communicator proficient in handling diverse and complex administrative tasks within the HR Department. This position requires a highly organized individual with strong technology skills, contributing to the department's efficient operation while actively promoting greater equity and fostering a positive workplace culture. The role aligns with the Museum's values of connection and a people-centered approach.
Essential Duties & Responsibilities
Administrative & Projects
- Offers people-centric support by responding to and guiding HR-related queries with kindness and inclusivity.
- Supervise access to an intricate Google Drive and forms system, ensuring accuracy and effortless file location.
- Develops and sustains a variety of employee surveys, distributing and analyzing results adeptly using tools such as SurveyMonkey and Google Forms.
- Generates, creates and oversees Powerforms within DocuSign for the HR department.
- Generates and creates forms and documents using Adobe Acrobat.
- Handles the processing of personnel change forms with precision and efficiency.
- Drafts memos using templates for personnel changes.
- Utilizes Asana for project management, overseeing and coordinating tasks to uphold departmental organization and efficiency.
- Monthly monitoring of the HR department calendar, collaborating with the HR Director, and scheduling tasks within Asana to ensure seamless operations.
- Supervises the phone stipend reimbursement process for staff through DocuSign, ensuring accuracy and compliance.
- Codes invoices for AP and meticulously reconciles credit card statements.
- Receives and accurately distributes office mail with attention to detail.
- Maintains compliance with applicable legal requirements while handling department filing and organizing employee files.
- Responds promptly and accurately to employment verification requests.
- Manages the procurement and upkeep of supplies for the department.
- Conducts photocopy projects and efficiently handles departmental mailings.
- Ensures accuracy and relevance in maintaining Museum organizational charts.
- Serves as an active member of the Museum's safety committee.
- Manages the motor vehicle reports for the Museum van, ensuring an up-to-date list of drivers for insurance purposes, and processes new drivers as required following FFCRA guidelines.
- Coordinates staff headshots and supervises the creation of a digital staff photo directory.
- Enrolls employees in training modules, both offsite and in the Navex, and diligently tracks compliance.