Description:
The HR & Admin Assistant - Western Hemisphere will provide HR administrative support and oversee the general office administration for Silverwell Technology Inc. located in Houston, Texas, U.S.A. Reporting to the VP WH and working with the HR Team with the implementation of Silverwell’s overall global HR strategies.
Job Description:
Human Resources
- Liaise with Insperity on questions regarding payroll, employee benefits, onboarding, employee screening and set-up.
- Be the first point of contact for all employee requests/concerns regarding employee relations, rules and regulations.
- Facilitate communication between management/departments and employees.
- Maintain employee and contractor confidence and protect operations by keeping HR information/data strictly confidential.
- Process bi-weekly and semi-monthly payroll, compensations and benefits management.
- Manage the full employee cycle (from recruitment up to termination).
- Maintain all personnel files in the HR files, QHSSE files and Insperity HR software and update them as needed.
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations, leavers etc).
- Assist department managers with the recruitment, training and development, performance evaluations, succession planning, disciplinary and conflict resolutions.
- Support the HR Team with the implementation of overall global HR strategic business plan and initiatives, processes and systems and ensure their compliance.
- Support decision making by providing reports and HR metrics.
- Work alongside QHSSE Department with implementation of employee health and safety issues.
Administrative Support
- Oversee general office administration such as maintaining office supplies and inventory.
- Liaise with suppliers/contractors for internal/external building maintenance and IT/Telephone systems.
- Greet visitors and provide exceptional front desk service, answer phone calls and direct inquiries to the appropriate parties.
- Proactively manage requests and schedules to appropriately accommodate and prioritize meetings, conference calls and interviews.
- Coordinate internal and external meetings and conferences, including hotel and refreshments/catering.
- Manage domestic and international travel arrangements and prepare expense reports.
- Prepare and edit correspondence, reports, and presentations.
- Maintain administrative files (physically and electronically) and archive records as requested.
- Recognize and work with confidential information in a professional manner, including Human Resources matters, Company and financial matters.
Qualifications
· Bachelor's Degree in Human Resources, Business Administration or related field.
· HR Certification (SHRM, HRCI, CCP) or working towards a certification.
· Bilingual English/Spanish (verbal/written)
· Minimum of five years experience operating at this level.
· Experience of working in a manufacturing or service company with international activities
· Working knowledge of local employment laws and regulations, Corporate and HR policies and procedure.
· Awareness of corporate insurance requirements
· Strong administration and record keeping skills.
· Ability to communicate both written and orally with senior managers and colleagues.
· Proficiency in emails and MS Office applications (Excel, Word and PowerPoint)
· Experience in HR, HRIS and ERP software.
· Highly organized and disciplined at record keeping.
· Flexible and able to work as part of a small but strong and effective team.
· Proactive, self-motivated and able to work with minimal supervision.
· Honesty, integrity, dependability, resilience, and professionalism