Fiscal Manager

Description:

Duties and Responsibilities

• **Serves as chief administrative officer responsible for providing fiscal, grant, and institutional support services to undelegated University System executive offices and their units

• **Administers financial services and grant management for the undelegated University System offices in areas including fiscal management, procurement, and inventory control.

• **Serves as the Systemwide approver for the central vacation pool and insurance purchases. Reviews, assesses and approve documents from all ten campuses and system offices.

• **Serves as chief resource advisor for all procurement issues. Interpret laws, directives and policies affecting system offices. Review expenditures for allowability, allocability, and reasonableness to comply with extramural contracts’ and grants’ terms and conditions, Federal Uniform Guidance, Federal, State, and University policies and procedures.

• **Serves as subject matter expert; provides technical guidance, advice, and interpretation and/or makes recommendations regarding applicable policies, procedures and requirements.

• **Serves as the System chart manager. Initiates, facilitates, assesses, reviews and approves the opening, closing, and modification of fiscal accounts.

• **Directs the design, development and implementation of policies, operating procedures and practices to ensure establishment and maintenance of fiscal and operational safeguards.

• **Administers General, Federal, Extramural, Special, Revolving, and UH Foundation funds for the System offices and other designated programs as assigned.

• **Reviews and approves the issuance of appropriate fiscal and procurement documents through the University’s Kuali financial system and the RCUH financial management portal, and payroll documents and actions (e.g. contracts, purchase orders, requisitions, authorizations, travel, SECE, TAPS, and other documents as required)

• **Ensures fund availability & compliance with UH, RCUH, state, federal & 3rd party polices & procedures. Advises admin, staff and/or principal investigators of any disapproved requests & provides alternative methods which meet policies & procedures.

• **Reviews financial ledgers, budget status reports and other financial reports to assess financial conditions. Analyzes, discusses, and provides recommendations on financial matters and issues with system directors.

• Responsible for the preparation of monthly expenditure reports, and preparation of

• **Ensures proper recording of expenditures and encumbrances, and initiates corrective action for erroneous actions.

• Keeps abreast of current and emerging changes and updates in finance, accounting and general administration.

• **Provides training to all new administrative staff in the System offices regarding processing of fiscal documents in KFS, RCUH, e-travel, and P-card.

• Directs the safeguarding of System's equipment inventory to ensure compliance with

• Assists program heads in the development of extramural grants/contracts by providing budgetary advice and ensuring that all proposals are submitted within granting agency deadlines through myGrant. (continued below)

• ]**Reviews final proposal for compliance with University and granting agency policies and guidelines. Serve as chief resource person for grant compliance.

• **Serves as the System representative on system and campus working groups to improve processes and develop support materials to assist FAs in performing fiscal duties; regularly participates in testing of system upgrades (KFS, eTravel).

• **Serves as Deputy Director to the Director of System Administrative Services, acting on behalf of the Director in all matters when the Director is unavailable with full procurement, budget and personnel authority.

• **Serves as day-to-day working supervisor to office staff and plans, directs, assigns, and evaluates work assignments. Resolves operational and administrative matters in accordance with current policies, procedures, and directives.

• Other duties as assigned.