Financial Manager

Description:

We are seeking a Financial Manager who will work under the supervision of the Department of International Health's Administrator and the Center's Director to ensure the smooth and efficient operations of IVAC while operating within the University, Department and funder regulations. Responsibilities includes fiscal and budget management, administrative management, human resources and staffing, and facilities. management

Reports to Department Administrator

Specific Duties & Responsibilities

Manage administrative and financial support to projects.
Supervise and train Center support staff.
Manage pre and post award financial activities.
Meet regularly with the Department Administrator to address issues and concerns.
Coordinate with human resources faculty and staff recruitment, employee relations, retention, and salary planning as impacted by budget constraints.
Coordinate hiring of overseas employees and contractors in support of projects, including insurance compliance with applicable laws and regulations.
Manage the processing of all payroll documents with the Department's Payroll and HR Office.
Manage pre-award activities, including the coordination and review of grant and contract proposals along with the management of pre-award data.
Act as a point of contact with faculty and administrative staff for the planning and development of budgets for grant and contract packages to federal, state, local, and private agencies and foundations. This includes providing instruction on protocol, regulations, and guidelines pertinent to the agency and the University.
Provide guidance and facilitation to faculty and staff by providing critical analysis of all grant and contract applications.
Manage post-award financial activities for sponsored projects and non-sponsored accounts, including gift, endowment, and discretionary accounts.
Oversee the set-up of account appropriations, ensure that funds are expended in accordance with University and grant/contract guidelines, oversee the financial management of accounts (e.g., review monthly account reconciliation, provide financial information and advice to faculty on their accounts, answer questions relating to budget procedures) and the reporting and close-out process for grants and contracts.
Oversee management of purchases, check requisitions, and invoice payments.
Responsible for the review and analysis of program awards and projects on a monthly basis to ensure accuracy of financial information and financial status.
Monitor expenditure levels against budgets and funding obligations.
Forecast future spending to prevent project over-expenditures.
Identify and communicate over-expenditures on accounts to faculty and department administrator.
Develop plans to resolve budget shortfalls.
Extract and analyze financial data and relevant information and present results in complex financial reports to faculty and sponsors.
Manage the preparation, negotiation, and implementation of sub-agreements, subcontracts, and consultant agreements with individuals and organizations.
Communicate with funding agencies, sponsors, BSPH departments and inter-departmental managers, federal agencies and other external organizations.
Provide guidance regarding interpretation of applicable contract and grant terms and conditions, as well as other administrative rules, cost principles, and regulations under OMB guidelines.
Establish and update IVAC standard operating procedures.
Ensure compliance with the Department, University, and external agency policies and procedures, established practices, and deadlines.

Minimum Qualifications

Bachelor's Degree in Finance, Accounting, Business or related field.
Five years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling themonetary resources of a department, center, or unit.
Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.