Description:
The Executive Director position is a working management position and requires the Executive Director to be on-site and, in the office, on a full-time basis (this is not a remote or hybrid position). The successful candidate must effectively direct, work alongside, motivate, oversee training, and evaluate performance for a unionized Fund Office staff. The Executive Director must interact collaboratively with the managers, participants, contributing employers, professional advisors, Trustees and colleagues, at all levels, both inside and outside the organization. Good communication skills and ability to prioritize tasks are key in this fast-paced environment. The position also presents an opportunity to build a team.
For the Executive Director position, the Funds offer an annual salary range of $250,000 - $285,000, commensurate with experience. In addition, the Funds provide an excellent and comprehensive benefit package that includes a 401(k), health insurance, dental and vision insurance as well as paid time off.
Responsibilities
Specific responsibilities include, but are not limited to:
- Day-to-day Operations: Ensure financial and operational accuracy; establish and monitor operational policies, procedures and standards to ensure efficiency, accuracy and prompt, service to participants; prioritize workloads; maintain appropriate audit and control procedures for benefit payments to members, including calculation and verification of final benefits; handle escalated customer service issues.
- Financial Accounting: Work with the finance organization to maintain general ledger and other financial records, for all of the Funds, and prepare cash flow reports and monthly financial statements; ensure completion of all transfers and other cash management duties; complete monthly bank reconciliations; monitor investments for compliance with Funds’ investment policies; coordinate employer payroll audits; work closely with the audit team and outside auditors in the preparation of year-end schedules, financial statements, and annual compliance reporting, including 5500, 990’s and Summary Annual Report, and completion of annual audits.
- Compliance: Work to ensure that operational procedures comply with plan rules and local, state, and federal laws and regulations; consult with outside professionals on compliance matters, as needed; help prepare and assist professionals with submission of government mandated forms; remain familiar with plan provisions for all of the Funds and about new regulations, or other conditions affecting the Funds and their administration.
- Communication: Assist with communicating plan and policy changes and other information to staff, participants, contributing employers, unions, and other plan professionals and colleagues; coordinate the completion and distribution of participant communications and notices on-time.
- Board Meetings: Prepare and present management reports related to benefit administration/operations; assist with coordination of Board meetings and materials for meetings using software to distribute meeting materials and to conduct electronic meetings, when appropriate; attend live and virtual Board, committee and other meetings, as directed by the Trustees.
- Systems and Technology: Assist in the maintenance and updating of systems to support the Funds’ recordkeeping, benefit processing and participant service needs; Assist IT professionals with the development of system requirements and implementation of any new benefits administration systems and tools.