Executive Assistant & Office Manager

Description:

The Executive Assistant & Office Manager is an essential member of the Executive team that will be responsible for
managing the office of the Director/President, providing direct support to the executive team, and assisting with Trustees
activities. Acting as the first point of contact for both internal and external visitors, inquiries, and requests directed to the
President’s office, this pivotal role requires a blend of administrative expertise, communication skills, and a passion for the
arts and culture of New York City. The Executive Assistant & Office Manager must be detail-oriented, capable of handling
multiple priorities, enjoy working in a fast-paced environment, and exhibit a high level of professionalism and discretion.
This is a full-time, onsite, in-person regular position that reports directly to the Director/President.

Roles and Responsibilities:

Executive Support:

• Provide comprehensive administrative support to the President, including calendar management, travel

arrangements, and meeting coordination.

• Manage and screen telephone calls, mail, email, inquiries, and visitors and respond on behalf of the President as

appropriate and needed.

• Track and manage to-do list for the President and Executive Team, ensuring that tasks are tracked and completed

on time.

• Welcome and manage onsite visitors and meeting arrangements.
• Prepare and organize materials for meetings, presentations, and events in print and digital formats.
• Draft correspondence, reports, and other documents as needed.
• Act as a liaison between the President and staff, board members, and external stakeholders.