Description:
Our client is hiring a highly organized and experienced Office Manager/Executive Assistant (part-time) for a long-term temporary position. This role involves managing the daily operations of the office, supporting the Business Development team, and providing executive assistance to the leadership team. In this role, you will wear multiple hats, ensuring the smooth operation of our office while providing high-level administrative support to the executive team. The ideal candidate is a proactive problem-solver with a strong ability to manage multiple tasks and priorities simultaneously.
This is a tremendous opportunity to work Monday-Wednesday in a dynamic environment with a highly talented team!
Responsibilities
- Support the Business Development team and manage the CRM database.
- Oversee expenses using Concur, ensuring submissions are completed timely for each team member.
- Manage schedules for 7 members of the executive team (deal investment team), who are largely self-sufficient.
- Ensure the office is stocked, manage visitor entry in the system, and handle building-related communications.
- Travel booking and logistics as needed, manage changes and updates as necessary.
- Manage calendars both professionally and personally as required.
- Maintain deadlines and exhibit resourcefulness in solving any discrepancies or conflicts of interest.
- Plan and organize company events internally and externally.
- Proactive in assisting with other ad hoc responsibilities.
Ideal Experience
- 5+ years of relevant experience with extensive experience as an Executive Assistant.
- Capable of working independently with minimal supervision.
- Strong ability to meet deadlines and solve problems efficiently.
- Proficiency with Google Suite, MS Suite, DealCloud, and Concur.
- Strong written and verbal communication skills for interacting with executives, team members, and external partners.
- Excellent organizational skills to manage responsibilities simultaneously.
- High- level of accuracy and attention to detail in managing calendars, preparing reports, and handling correspondence.
- Ability to handle sensitive information with discretion and maintain confidentiality.