Description:
A. Executive Support
- Executive Calendar Management: Coordinate and maintain the calendars for the President & CEO, Artistic Director, and Executive Vice President. Ensure timely notifications of upcoming appointments, providing all relevant details and materials.
- Email Correspondence: Oversee email accounts for the CEO and Artistic Director. Alert them to urgent or important messages, respond as necessary, prioritize emails, and ensure follow-up on key communications.
B. Board of Directors Support
- Draft and prepare correspondence, memos, meeting notes, agendas, and other materials for communication between executive leadership and the board of directors.
- Attends all board meetings and take detailed minutes.
- Generates agendas and other required materials
C. General Office Support
- Perform basic clerical duties, including answering phone, responding to emails, faxing, filing, and data entry.
- Answering phone calls in a polite and professional manner, forwarding and/or taking messages as necessary.
- Provides back-up administrative support to other departments as required.
Required Qualifications / Skills:
- Bachelor’s degree and a minimum of three years of progressive experience, preferably in a role supporting senior leadership.
- Strong technical skills, including minute-taking, and computer software skills.
- Excellent attention to detail, adaptability, and the ability to work effectively in a fast-paced environment with strict deadlines.
- Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.