Executive Assistant

Description:

Annapurna Labs Inc, the silicon innovation arm of Amazon Web Services, is seeking a dedicated, multitasking, and customer-obsessed individual to support our growing U.S. organization. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to handle complex scheduling of meetings, travel, events, and tasks across multiple groups with little to no guidance and the ability to operate successfully in ambiguity. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn the organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunities for special projects with increased responsibility and long-term career growth. Key job responsibilities:
 

• Supporting the leadership team across sites
• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars
• Manage complex calendar and scheduling requirements, ability to work with other assistants
• Serve as a liaison for the team across Annapurna sites, with special attention to time-zones and global holidays
• Drive key team activities such as staff meeting agendas, all-hands meetings, and customer engagements
• Manage group logistics, travel, and expense reporting
   

Hard Skills
 

• 5 years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience in a fast-paced high-tech company
• Experience designing processes to maximize efficiency
   

Soft Skills
 

• Superior attention to detail
• Great organizational skills
• Ability to meet tight deadlines
• Ability to juggle multiple critical requests
• High level of integrity and discretion
• Professionalism in dealing with senior professionals
• Initiative
• Flexibility
• Sense of humor
• Grace under pressure