Executive Assistant

Description:

The Executive Assistant serves an integral administrative and support role in the office of the COO. Duties include supporting the organization’s donor relations of databases, meeting and events coordination, assisting in program documentation, expense reconciliation, and heavy scheduling and calendaring for the COO. The ideal candidate will be detail-oriented and able to prioritize and perform multiple administrative functions with competing and tight deadlines.

Duties and Responsibilities:

·        Provide primary administrative support to the COO.

·        Manage logistics for the Senior Team’s external activities and agency-related commitments.

·        Manage schedule/calendar and travel arrangements.

·        Provide administrative support and scheduling for the COO.

·        Coordinate Executive Team communication and activities with staff.

·        Coordinate production and dissemination of executive reports, products, and publications.

·        Office Management and Reception duties as needed.

·        Prepare agenda, plan, and organize meetings.

·        Assist in planning internal agency functions, activities, and events.

·        Assist in the preparation of the Board of Directors Agenda and Minutes.

·        Attend and assist with required agency-wide functions, events, and meetings.

·        Special projects and perform other duties as assigned by the COO.

Required Qualifications:

·        Bachelor’s degree or 5-7 years experience in administrative support

·        Acute attention to detail and organizational skills

·        Strong computer skills including Microsoft Office, Word, Excel, Outlook, PowerPoint, and internet applications in a Windows/Mac environment.

·        Effective interpersonal, verbal, and written communication skills, including good spelling and grammar

·        Effective problem-solving skills

·        Must be available to work evenings and weekends and travel with the COO as needed

·        Ability to prioritize workload and complete assignments promptly, meeting deadlines and working efficiently in a busy environment

·        Experience working effectively in a team environment

·        Experience interacting with high-level executives and handling highly confidential/sensitive matters.