Description:
We are looking for someone to apply their high energy, technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required! An ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion. As part of a small, passionate, and accomplished team of experts, you will support the development and operation of human spaceflight vehicles. We are seeking a proactive, service-oriented individual with excellent administrative and organizational skills that can thrive in a fast-paced environment.
As an Executive Assistant supporting multiple Vice Presidents, you will be responsible for general EA and customer service support. We are seeking a service-oriented individual that can thrive in a fast paced environment and adjust to early mornings or late evenings as needed for the business. This role requires strong attention to detail, organizational skills, the ability to work independently as well as a team environment, and communicate effectively. As a key member of the leadership team, you will assist with general business unit activities, including events, office arrangements and themes, communications, and meetings.
Responsibilities
- Executive support - Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.
- Calendar - Manage a very active calendar of appointments. Plan, coordinate and ensure the schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to executives.
- Travel - Arrange sophisticated and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings. Complete expense reports in a timely manner, while following and implementing policy.
- Writing & Editing - Compose and prepare draft documents and correspondence that are sometimes confidential. Review customer facing white papers and proposals for quality and grammar.
- Tasks - Successfully complete tasks and critical aspects of deliverables.
- Organization – Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs. Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to challenging demands in a fast-moving environment.
- Personnel – Using strong communication skills, establish relationships with team members.
- Meeting and Event planning and execution – help plan, run, and execute large events at OLS. Manage and facilitate meetings.
- Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capability. Demonstrate high attention to detail and flawless execution.
Qualifications
- Bachelor's degree or equivalent required
- Strong work tenure: five to seven years of experience supporting senior level executives
- Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)
- Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
- Strong administrative, organizational, problem-solving skills, and bias for action.
- Proven track record handling confidential information with discretion
- Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.