Description:
This position is a Hybrid role located in Warren, MI and it does not require an employee to be on-site full-time to perform most effectively. The employee’s role enables them to work at a GM facility or off-site as frequently as needed or desired.
The Role:
This position will provide administrative support to four Finance Directors within Global Product Development (GPD) Finance along with our VP, Finance Strategic Projects. Work includes various tasks such as calendaring, scheduling, and administrative support. Position requires a high degree of accuracy and coordination – both within the Finance team as well as the broader GPD team.
Responsibilities:
- Schedule complex meetings and maintain multiple calendars
- Coordinate and schedule domestic and international meetings and manage calendars
- Support travel arrangements, Visa, passport and associated expense reports
- Conserve manager's time by assuming administrative details
- Handling of global correspondence, email, and phone calls
- As appropriate, respond to email requests on behalf of the direct leadership team (e.g. RSVP to invitations, coordinate meetings, etc.)
- Support the development of various PowerPoint presentations, written reports, letters, etc.
- Complete various assignments as requested with minimal supervision
- Maintain electronic filing system, records, confidential files and GM specific reports
- Manage team’s completion of required corporate training and other programs (ILM)
- IT / Cell phone / Phone / Conference Call assistance
- Manage office environment, including handling mail, ordering supplies, maintaining office equipment, etc.
- Ability to process invoices in eSAP
Qualifications:
- Experience dealing with Senior Management or Executives in an administrative capacity
- Demonstrated planning and organizational skills
- Demonstrated analytical skills
- High level of interpersonal skills
- High level of problem-solving ability including independent judgment and decision-making skills
- Advanced level of proficiency in software (MS Teams, Word, Excel, PowerPoint, Outlook, scheduling, internet, and knowledge of Sharepoint)
- Demonstrated knowledge of grammar, spelling and punctuation
- Highly proficient oral and written communication skills
- Ability to take initiative and work independently