Events Coordinator

Description:

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers, assists with planning, reservations and logistics. Maintains accurate and up-to-date event policies and procedures.

Responsibilities

KEY RESPONSIBILITIES: -
1. Provides professional client services in the planning, organizing and managing of internal and external events, to include logistics, registration and attendee tracking, presentation and materials and pre-and post-event evaluations
2. Coordinates necessary arrangements with campus supports groups for events (Catering, Building Services, Public Safety, UITS, Residence Life, Parking, etc.)
3. Troubleshoots EMS challenges for clients either by phone, email or in-person
4. Coordinates staffing for appropriate event coverage; set-up to breakdown
5. Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel
6. Creates diagrams and floor plans with setup requirements
7. Creates, maintains and executes timeline for events
8. Checks set-up for scheduled events (with oversight) in some of the larger event venues
9. Provides on-site event support including after-hours and weekend events on both campuses and/or other venues as assigned
10. Periodically oversees and assists with set ups as needed: moving tables, chairs, podium, stanchions, floor carpet install and tear down