Events Coordinator

Description:

The Events Coordinator is responsible for the tracking, management and coordination of WCC
community outreach events for the organization. Additionally, this position will work closely
with the Manager of External Relations and the Director of Development on the development
and implementation of the marketing, public relations, and community outreach plans and
provide content for the WCC website and social media channels. This position supports the
development of sponsorship/trade/business arrangements and relationships with businesses,
individuals and organizations interested in supporting WCC events and activities. This position
will work in coordination on other projects as assigned by the Director of Development, other
office staff and volunteers in attracting funding for WCC.
Event Duties and Responsibilities

• Planning, implementation, and follow-up for all special events and receptions.
• Coordinate event logistics, publicity, including public relations, advertising and collateral

material design, production and distribution. Works closely with Manager of External
Relations and Director of Development on executing these tasks.

• Responsible for the development and fulfillment of the events budget.
• Cultivate and expand sponsorship development and fulfillment.
• Supervise and coordinate with event contractors.
• Coordinate with internal staff to develop and implement marketing materials needed for

outreach at events.

• Maintain and broaden social networking to benefit the organization.
• Actively participate in and staff committees as necessary and appropriate.
• Assist the Executive Director and Director of Development in other fundraising programs

as necessary.
Corporate Partnership Event Responsibilities

• Respond to general e-mail and phone inquiries about group/corporate volunteer days in

a timely manner.

• Provide corporate volunteer enquiries with project information and coordinate all event

logistics, including application process. Works closely with the Director of Development
and the Director of Facilities on executing these events.

• Maintain corporate volunteer records and liability waivers in Salesforce and on other

cloud-based platforms.

• Track and prepare reports regarding group volunteer hours of service.
• Provide onsite supervision for corporate volunteers at WCC’s Healing Quarters.

Required Experience, Skills, Background

• Bachelor's or Associate degree or 5 years of related work experience, preferably with a

non-profit.

• 2-4 years of experience in a paid special events position and/or 2-4 years of experience

in a paid marketing position.

• Experience managing volunteer teams.
• Evidence of successful event, sponsorship, marketing, public relations, or business

development experience required.

• Must have demonstrated abilities to speak and write at a Professional Level.
• Basic computer skills including Customer Relations software and Microsoft Office.
• Ability to lift 30 lbs.
• Ability to travel 3 days per month out of town and weekly within the DC Metro area.

Desired Experience, Skills, Background

• Familiarity with the military community.
• Public Speaking experience.
• Experience with Customer Relationship Management (CRM) systems such as Salesforce.
• Familiarity with Microsoft Office and electronic file sharing applications.