Description:
The Events Coordinator position is a part-time, fully remote salaried position with travel (i.e., attending ZAA conferences/meetings). The position directly reports to the ZAA Executive Director. The main responsibility of this position is to coordinate and support ZAA conferences, workshops, seminars, events, and fundraising.
Job Responsibilities:
- Oversee all aspects of conferences, workshops, seminars, and events, including being the point-person responsible during all events
- Review and negotiate all contracts related to conference(s)
- Work with PR/Marketing and Conference Committees and Communications Coordinator to promote conferences
- Work within dedicated budgets and revenue targets
- Recommend additional ways to increase attendance, networking, and fundraising
- Prepare conference reports for Executive Director and Board
Requirements and Expectations:
- Excellent communication skills and an outgoing personality
- Exceptional customer service skills
- Impeccable time management and organizational skills
- Ability to work with a wide range of personalities
- Ability to handle last-minute changes and other stressful situations professionally
- Bachelor’s degree
- At least two years of experience planning/coordinating events for more than 300 participants
- Experience with graphic design and social media promotion
- Ability to travel up to fifteen days per year for events
- Ability to work fully remotely 15-20 hours/week during non-event weeks and in-person up to 80 hours during event weeks
- Although the position is fully remote apart from travelling for events, you will be expected to work/be available online at least 3 days/week during regular business hours
- Access to secure high-speed internet
- Experience in the zoological industry preferred
- Experience working with nonprofit organizations preferred