Event Coordinator

Description:

NMMA is one of the most financially sound trade associations in the global recreation industry. As a $45B industry sector, companies across recreational boating provide meaningful outdoor and leisure experiences for millions of Americans.

The recreational boating market is strong and growing. In 2020, the industry saw a near twenty-year record with 313,000 new boats sold. Looking ahead, as Americans continue seeking ways to spend quality time with family and friends, and experience a life well-lived on the water, we are estimating strong demand for recreational boating products in the years to come. The Discover Boating and NMMA brands play a leading role in building long-term demand and sustainability for the industry.

MAJOR DUTIES AND RESPONSIBILITIES:

• Provide polite and professional assistance to customers and staff via phone, mail, e-mail, and face-to-face.
• Maintain and update Momentus (show management software/database) with all present and new data for exhibitors.
• Assist with contract distribution, collection, and invoicing as necessary.
• Responsible for overseeing exhibitor registration pre-show and on-site.
• Key contact for e-ticketing - manage, update, and consult with Show Manager. Resolving onsite issues with attendee eTickets.
• Website general maintenance - update page content, images, graphics, and forms as needed.
• Manage show office and onsite temporary staff hired including training, managing schedule, timesheets, and payroll.
• Prepare all rosters, necessary forms, and financial info for show site.
• Maintain and create databases for mailings, marketing, prospecting, and advertisement purposes.
• Responsible for weekly status report on projects completed and ongoing.
• Collaborate with other show administrators to improve processes related to show production and administration.
• Show site duties as assigned by show manager.

REQUIREMENTS/CREDENTIALS:

Proven great administrative writing and phone skills

Excellent proficiency in Microsoft Office (Outlook, Word, Excel, & PowerPoint)

Exceptional organization and time management skills

Experience with analyzing information and problem solving

Experience in data entry and ability to work with computer systems

Proven excellent verbal and written communication skills

Interest in exhibit sales and show operations

Must be detail oriented

Enthusiastic, Positive and Self-motivated

Able to work independently and in a team environment

Outgoing, effervescent personality

Tenacity and persistence

Multi-tasker

Medium travel