Evening Facility Rental Associate

Description:

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami,
Florida (www.vizcaya.org). The Evening Facility Rental Associate will manage evening facility rental
arrivals and set-ups, and troubleshoot any issues with excellent customer service, respond to initial
rental inquiries and assist the department as needed. The position is on the Marketing and Client
Services Team in the Facility Rental Department and reports to the Director of Facility Rentals.
Vizcaya is owned by Miami-Dade County and is operated by the non-profit Vizcaya Museum and
Gardens Trust, Inc. Our mission is to preserve the estate’s cultural and environmental resources to
engage people in connecting with the past, understanding the present and shaping the future. Our
vision is to position Vizcaya as an enduring, inclusive, and innovative place that inspires people to
embrace the cultural vitality and environmental sustainability of the world around us.
Essential Functions
• Supervise the arrival of vendors and clients for each evening facility rental, working in conjunctionwith the Safety and Security Department.

• Ensure that all rules and regulations are adhered to by the vendors and clients.
• Troubleshoot issues that arise.
• Assist the department with initial facility rental inquiries, finding available dates, securing various

required documents, and other related office duties.
General Responsibilities of All Administrators
• Achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan.

• Help to sustain and grow Vizcaya’s revenues and participate in pursuing funding opportunities.
• Proactively promote communication, collaboration, and customer service.
• Engage in internal committees as appropriate and complete assigned tasks in a timely manner.