Description:
DUTIES AND RESPONSIBILITIES
Program and Event Development, Coordination, and Evaluation
- Develop, implement, manage, and facilitate enrichment programming and events, both in-person and virtually, that contribute to and enhance meaningful, impactful, comprehensive, holistic, inclusive, and transformative experiences for diverse interns and fellows throughout the Institution. Manage the budget for enrichment programming and events. Ensure programming and services are designed and delivered through a diverse, equitable, inclusive, and accessible lens. Serve as the primary representative and liaison for enrichment programming and events coordinated and delivered by OAAI.
- Provide regular and consistent communication (written and verbal) for SI interns, fellows, Program Coordinators, Internship Supervisors, and Fellowship Advisors regarding enrichment programming, events, activities, and opportunities.
- Foster and maintain relationships with SI intern and fellow alumni to bolster overall alumni engagement and participation in ongoing activities with current interns and fellows, including speaker series, professional development workshops, networking events, alumni mentor program, and more.
- Track, record, analyze, evaluate, and report on qualitative and quantitative data of enrichment programming and events in order to measure program effectiveness and inclusivity.
- Build and manage relationships by conducting outreach to and engagement with internal and external partners to design and execute inclusive programming and events that are both program/cohort specific as well as general and open to all.
- Collaborate with OAAI staff to create training manuals and slide decks for the facilitation of live trainings and orientations for SI staff, interns, and fellows as well as presentations to external stakeholders such as university communities.
- Conduct research and benchmarking in order to incorporate best practices on the design and delivery of programming and activities that foster academic, career, and identity enhancement and self-efficacy.
- Meet and communicate with external stakeholders, such as university staff and non-profit organization partners, to support cohort specific internship placement and programming for minors, university students, and graduates.
- Contribute to content development and analysis of exit surveys for interns and fellows that measure and assess the impact, effectiveness, and success of enrichment programming and events as well as the overall internship and fellowship experience.
- Collaborate with supervisors and provide insights to evolve the vision, strategy, direction, and execution of creating, sustaining, and managing impactful and transformative programming and events. Make recommendations on improvement of overall office workflow, processes, and organizational productivity.
- Ensure that units adhere to the Smithsonian’s requirements pertaining to academic appointee background checks, clearance requirements, interactions with minors, and policies and procedures pertaining to internships and fellowships.
Marketing and Promotion
- Represent OAAI at Institution and community events, including university career fairs and information sessions to promote SI internship and fellowship opportunities as well as OAAI functions and services.
- Conduct research and benchmarking for best practices for marketing and promoting OAAI via social media and other channels. Manage and monitor OAAI social media channels for regular activity and engagement via platforms and boost OAAI’s social media presence.
Administrative
- Develop internship project descriptions and learning objectives as templates for SI Units. Serve as Internship Supervisor for OAAI interns.
- Assist with administrative tasks relating to reviewing and processing academic appointment applications via the Smithsonian Online Academic Appointment (SOLAA) application system, issuing award letters via DocuSign, and answering inquiries from internal and external stakeholders regarding application and placement process for unit-specific and OAAI central internship/fellowship programs.
- Support overall office functions in order to achieve goals, increase organizational productivity, and support the mission.