Description:
Key Responsibilities:
Duties Performed at Academic Services Professional
Education Program Administration: 60%
- Assists with the annual Residency recruitment processes.
- Fields prospective resident information requests primarily by email and over the phone.
- Uses OnCall (AMION), the system required by the University of Colorado Hospital for physician on-call scheduling.
- Keeps the educational website up to date.
- Oversees, coordinates, and provides support for other Department educational conferences and talks and uploads the resident educational activities to the departmental Education Calendar.
- Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
- Other duties as assigned.
Data and Recordkeeping: 40%
- Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting.
- Coordinates all required electronic recordkeeping and data processes for the Residency, this includes tracking accurate conference attendance.
- Uses MedHub, the software required by the Graduate Medical Education (GME) office for resident reporting.
- Data collection and file maintenance of all applicants if not covered by ERAS system and assures documents are retrievable.
- Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
Additional Duties Performed at the Senior Level:
- Develops reports for the Department, University and/or external partners in order to meet specific needs, such as: ACGME studies, annual program evaluations, internal reviews, site visits, retreats, audits, etc. Reports are created by pulling applicable data from a variety of university online systems and external sources.
- Oversees residency billing ensuring that compensation and time collection are accurate.
- Updates, distributes, and enforces the departmental policies and procedures.
- Develops and maintains up-to-date informational brochures on education programs.
- Retrieves and assembles interview results and prepares for the Resident Match process.
Academic Services Principal Professional- in addition to the Senior level duties the principal level duties will include:
- Subject matter expert on the process of managing ACGME and non ACGME programs.
- Special projects and assignments to provide analysis on existing processes, develop new processes, gather data for special reports.
- Management of faculty calendars as needed to coordinate and plan meetings, conferences, and educational lectures.
- Event coordinator for academic activities.
- Act as subject matter expert in purchasing, and contract processing in CU MarketPlace, and CU Medicine COR360.
This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.