Document Coordinator

Description:

*Must be flexible to work OT as needed (i.e. possibly 1 weekend every 6 weeks or up to an hour or 2 of OT weekly ONLY IF approved and needed).

• Associate’s or above required. 4+ years of experience required (Oil/Gas or Pharma preferred)

• Basic GMP knowledge required.

Job Duties:

-Manage the document change request process for all electronic documentation for the site, and any other process and procedure related to document control by initiating and managing workflows in DMS.

-Format final edits of documents (must have advanced proficiency in MS Word).

-Assist/train other employees on use of the system and perform system troubleshooting/configuration improvement tasks.

-Serve as the SME of the electronic DMS system.

-Utilize Excel spreadsheets and other tracking software to input data used for quality tracking.

-Support internal / external audits by copying, scanning, and distributing various documents as needed

-Perform records management tasks such as filing, scanning, archiving, logbook issuing, and providing electronic copies of archived record requests if needed.

-Perform other duties as assigned.

Required Skills:

• Associate’s or above required. 4+ years of experience required (Oil/Gas or Pharma preferred)

• Basic GMP knowledge required.

• Advanced proficiency with Word, Excel, PowerPoint, etc. required

• Excellent written and oral communication skills, listening skills, independent and self-motivated, but team-oriented, with the ability to interact effectively with staff members from multiple levels and departments.

• Experience working in a customer support role with many different departments and personnel levels.

• Must have strong organizational skills and be able to manage and prioritize multiple assignments with tight turnarounds, while adjusting to changing demands and directives.

• Able to follow directions and very detail oriented.

• Strong ability to troubleshoot and problem-solve.

• Team player but also, must be a self-starter, highly motivated and willing to take initiative with process improvements.

• Highly responsible and a quick learner who follows all the outlined procedures.