Description:
Essential Duties and Responsibilities:
Facility Management:
- Oversee the daily operations of all museum facilities, including exhibition spaces, storage areas, offices and public spaces.
- Develop and implement strategies for maintaining the condition of museum buildings, systems and equipment.
- Direct the maintenance and repair of HVAC, electrical, plumbing and other systems, ensuring they meet safety standards and operational requirements.
- Manage a team of facilities staff, including custodians, maintenance personnel and third-party security team.
Safety and Security:
- Ensure that the museum complies with local, state and federal safety regulations and codes.
- Collaborate with Crisis Team to develop and implement emergency preparedness plans and procedures, including fire safety and evacuation protocols.
- Manage the security of the museum’s facilities, working closely with the security team to address any risks or threats.
Budget and Resource Management:
- Develop and manage the facilities department’s budget, tracking expenses and ensuring cost-effective operations.
- Identify opportunities for energy savings and sustainability, overseeing green initiatives such as waste management and environmental impact reduction.
- Source and oversee contracts for external services (e.g., cleaning, maintenance, landscaping) to ensure quality and cost-effectiveness.
Capital Projects and Renovations:
- Work with CEO to lead the planning and execution of capital projects, including building renovations, upgrades and new construction.
- Coordinate with architects, contractors, and vendors to ensure projects are completed on time, within budget and to high-quality standards.
- Work with CEO to plan and implement major facility improvements to align with long-term goals.
Collaboration and Leadership:
- Collaborate with museum departments (e.g., curatorial, visitor services, education) to ensure that the facilities support exhibitions, programs and events.
- Provide leadership and guidance to facilities team members, fostering a culture of teamwork, professionalism and continuous improvement.
- Develop and maintain relationships with external partners, including vendors, contractors and city and state officials.
Health and Environmental Compliance:
- Ensure that the museum’s facilities adhere to all health and environmental regulations, including air quality, lighting, and pest control.
- Collaborate with the Sustainability Task Force to lead the museum’s efforts related to sustainability, including waste reduction, energy efficiency and green certifications.
Emergency Response and Crisis Management:
- Respond promptly to emergencies, including building damage, system failures, and natural disasters.
- Coordinate with emergency services, insurance providers and contractors to resolve issues quickly and minimize damage.
Work Environment: The Director of Facilities will work in a fast-paced, dynamic museum environment. The position may require evening or weekend work, particularly during major exhibitions or events. Travel may be required for off-site projects or professional development.
Compensation: Competitive salary based on experience, with benefits including health insurance, retirement plan, and professional development opportunities.
Requirements / Qualifications
Required Skills, Competencies, and Qualities:
- Strong knowledge of building systems, safety protocols and maintenance procedures.
- Experience in managing capital projects, including renovations and construction.
- Ability to develop and manage budgets, negotiate contracts and source services.
- Strong leadership skills with the ability to manage, motivate and mentor staff.
- Knowledge of environmental sustainability practices and compliance standards.
- Excellent communication, problem-solving and organizational skills.
- Ability to work collaboratively with diverse teams and departments.
- Experience working in a cultural or museum setting is a plus.
Qualifications and Work Experience Requirements:
- Bachelor’s degree in facilities management, architecture, engineering, or a related field.
- Minimum of 7-10 years of experience in facilities management, with at least 3 years in a