Director Of Business Operations

 

Description:

 

Position Description: Director of Business Operations primary responsibilities include maintaining records for all business and financial transactions, preparing monthly, quarterly, annual, and as needed financial reports and processing reimbursements, monthly or as needed statement reconciliations, maintain and process payroll transactions according to schedule, manage and allocate resources effectively.

 

Duties and Responsibilities (to include, but are not limited to):

 

Fiscal and Business Adminitration

· Oversee the employee payroll processes.

· Manage accounts receivable and payable.

· Review and process reimbursements

· Prepare budgets alongside Chief Executive Officer (CEO) and Chief Operations Officer (COO).

· Manage and provide assistance in the development of the tools, information and processes used in daily business to maximize ROI.

· Serve on assigned Committee/Teams: Finance, Governance

· Manage invoice trackers for CEO.

· Manage yearly financial audit.

· Bank reconciliations

 

Human Resource/Personnel

· Onboarding new staff (paperwork, set up in ADP, etc)

· Annual HR form management- Monitor, disseminate and track annual employee forms, disclosures, or other required statements.

· Year End tax forms/filings for contractors and staff

 

Quality Assurance

· Implementation and maintenance of data collection systems.

· State grant reporting.

· Generate reports for external contracts.

 

Business Innovation/Public Relations

· Maintain a high degree of professionalism and knowledge of FCTF and FCT model as first point of contact for potential partners.

· Work alongside team and committee members to advance FCTF.

 

General

· Be first point of contact for telephone calls and emails and provide information/assistance or route callers to appropriate staff members.

· Compile and type accurate, complete, and timely reports as needed or requested including tables and text using spreadsheet software in the performance of business development for FCTF.

· Operate and maintain databases and file systems to ensure accurate retrieval and confidentiality of information in the performance of business development for FCTF.

· Additional responsibilities or projects as determined by immediate supervisor.

 

Required Knowledge, Skills, and Abilities:

· Knowledge of standard bookkeeping concepts, practices, and procedures.

· Skill to demonstrate mastery of Microsoft 365 and other software packages.

· Ability to establish priorities, work independently, and proceed with objectives without supervision.

· Ability to handle and resolve recurring problems.

· Knowledge of current office procedures and methods including communications, office systems, and record keeping.

· Confidentiality.