Description:
Duties and Responsibilities
- Donor Data Management and Reporting
- Manage the Museum’s donor database – Little Green Light (LGL) – including gift entry, gift acknowledgement, weekly and monthly reporting; update donor contact information.
- Develop reports for Executive and Development Directors, and other stakeholders as assigned.
- Manage data requests from Development Director and Marketing Consultant for mass outreach and social media; serve as support from the Development Department with our marketing consultant.
- Reconcile Little Green Light gift records with accounting data on a monthly basis.
- Stay current with training and maximize use of LGL database to support development goals. Maintain and update internal LGL Policies & Procedures Handbook.
- Manage paperwork for boat donations and sales.
Donor Stewardship
- Process and acknowledge all gifts via mail, credit card, online, and stock transfer, with knowledge of practical tax receipting protocol.
- In collaboration with the Development Director, execute donor stewardship tasks (e.g., managing handwritten cards, communication inserts etc.)
- Compile and create materials for development prospect meetings, and Board meetings.
- Contribute enthusiastically to Lake Champlain Maritime Museum events, helping as necessary with set up/take down, guest lists, in-kind donations, etc.
- Provide administrative support to the development department as assigned by Development Director.
Professional Qualifications
- High level of computer literacy and competence with Microsoft Office Suite, including Excel.
- Experience with CRM platforms (Little Green Light highly preferred), and QuickBooks.
- Donor database knowledge and experience, including creating mail merges, appeals, and reports.
- Experience with any of the following preferred: data entry, database administration, project management, and/or fundraising experience.
- Ability to work independently, and in a flexible environment; good time management, including the ability to manage multiple tasks, define and set priorities, and problem solve.
- Exceptional organizational skills and strong attention to detail when preparing and reviewing work.
- Outstanding interpersonal and communication skills characterized by the ability to listen, speak, and write well.
- Enthusiasm for nonprofit fundraising and willingness to proactively seek best practices and new ideas.
- Ability to manage confidential information with discretion and tact.
- Experience or interest in working with museums or non-profits
- An interest and commitment to DEI/representative work in museums
- A commitment to collaboration and an enthusiasm for Lake Champlain, its history, and its future