Description:
ESSENTIAL FUNCTIONS:
- Provide administrative and organizational support to Chief Development Officer, Chief Financial Officer and related teams.
- Check and sort department mail; monitor and distribute incoming gifts/memberships for batching and deposit.
- Code contributed revenue donations and work with managers and finance for accurate gift designation.
- Coordinate various departmental and committee meetings; prepare required materials, take minutes, and provide requested follow-up as appropriate.
- Monitor all gifts of stock and coordinate with finance department.
- Maintain effective costumer relations; provide timely acknowledgments and respond to incoming correspondence and telephone calls when appropriate.
- Coordinate and fulfill SAM’s auction donation requests from not-for-profits and schools, including donations of memberships, tickets, and special packages (private docent or curator guided tours).
- Prepare daily and weekly contributed income reports.
- Compose and export queries and reports from donor database.
- Track and code department credit card charges and department expenses; track and run reports relating to the department’s budget.
- Maintain departmental calendars, internal department website site updates
- Track and order departmental supplies.
- Support Chief Development Officer in the coordination of group events.
- Work closely with the CEO/Museum Director’s Executive Assistant to ensure the Director is aware of and prepared for development related projects and programs.
- Support department volunteers as assigned.
- Support department events as requested.
- Provide additional support as needed.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Bachelor’s degree in liberal arts, arts, or business administration; OR equivalent combination of education and/or experience preferred.
- Excellent oral and written communication skills; ability to communicate effectively and to project a professional image when giving and taking information in writing, in person, and over the phone.
- Accurate typing/keyboarding with excellent word processing and calculator skills.
- Knowledge of basic accounting and database system procedures; ability to learn and work with the Museum’s database system.
- Ability to work well under pressure and to research, coordinate, and implement multiple tasks simultaneously.
- Ability to work with close attention to detail and to maintain confidentiality of sensitive information.
- Ability to work with donors, members, the public, and co-workers professionally and tactfully. Represent the Museum with a high level of integrity and professionalism and conform to the code of ethics governing the museum profession.
- Adhere to Museum policies and support management decisions in a positive