Description:
Reporting to the Director of Development and Communications, the Associate serves as the hub of information and organization for the Development and Communications department. This position also plays a key role in coordinating agency-wide systems that foster stakeholder engagement.
Essential Job Functions:
- Perform data entry charitable donations, within three business days of receiving the donation, and generate acknowledgements and tax receipts.
- Organize, solicit, and acknowledge in-kind contributions to the Federation including for the Gala Silent Auction and other events.
- Maintain an organized library of agency marketing materials including resources used for outreach activities such as resource fairs.
- Provide administrative support for the department, including maintaining a master calendar of fundraising and communications activities.
- Supported by volunteers, manage, and maintain our video library and photo archives.
- Coordinate the Federation’s response to inquiries received via social media, forwarding inquiries to the appropriate person, and posting our response.
- Support grants research, maintain grant calenda, provide reminders to contributors, and maintain files for grant support materials.
- Provide administrative support for major Federation events including Visions of Community and the annual Gala.
- As part of the onboarding process, support and update staff profiles on the website, order business cards, and work with the office administrator to maintain internal staff contact lists.
- Coordinate internal communications including Staff Portal blog and weekly email updates.
- Other duties as assigned.
Qualifications:
- Associate or bachelor’s degree in a related field is preferred. A combination of education and experience can be substituted.
- Detail oriented plus good communication (verbal/written), proofreading, interpersonal, and organizational skills is required.
- Able to meet designated deadlines and the ability to work independently or as part of a team in a fast-paced environment.
- Proficient in PC-based computer skills, including use of email, Internet, ZOOM and Microsoft Office.
- Experience working with databases, including data entry, data hygiene, and reports.