Description:
The Department Coordinator II position provides administrative support to the School of Dentistry Business Office with a focus on HR support. This position reports to the Senior Manager, Unit Human Resources.
Essential Duties and Responsibilities
- Provide administrative support to the unit HR team within the School of Dentistry's Business Office.
- Serve as frontline contact and provide reception for employee inquiries; handle and direct employee inquiries to appropriate unit HR staff members or campus contacts; greet visitors, answer phones, route, sort mail and perform other administrative support duties.
- Communicate with Unit HR Specialist for Faculty to organize and coordinate logistics (e.g., travel arrangements, book rooms, scheduling meetings, prepare itineraries, room setup, etc.) in faculty and staff searches; correspond with candidates, serve as host, as needed, to candidates during on-site interviews.
- Maintain procurement card for Business Office and reallocate charges monthly in accordance with university procurement policies; pay invoices; submit check/cash deposits as needed.
- Place orders for equipment and supplies (ensuring adequate quantities of stocked items).
- Compile, draft and send monthly Dental HR newsletter.
- Serve as a backup to the Unit HR Coordinator including serving as timekeeper for biweekly and monthly payroll as needed.
- Schedule and coordinate meetings, events, and provide administrative support throughout.
- Monitor the Dental HR service account.
- Assist in maintaining employee files.
- Handle sensitive, confidential employee and HR-related information in the strictest confidence.
- Handle reimbursements of faculty, staff, and external individuals (i.e. faculty candidates, etc).
- Submit/process travel relocation for incoming faculty members.
- Assist in preparing HR communications, reports, and presentations.
- Handle printer access for ULSD.
- Serve on assigned committees as needed.
- Other duties as assigned.