Description:

ESSENTIAL JOB FUNCTIONS 

• Maintains and utilizes the computerized student information system

• Selects data from varied sources, and summarizes and analyzes information for standard reports to building and school system administrators and State Department of Public Instruction

• Prepares customized reports for local school needs

• Records electronic files for storage, such as daily backup copies or copies for transmittal

• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms, and reconciles with absences to create “tardy” lists; reviews check-out forms and reconciles with absences to create “early leave” lists

• Prepares attendance reports and reconciles manual and computer reports monthly

• Sends correspondence to parents to advise then of excessive absences according to established policies and procedures

• Maintains computer records of students’ scores on state mandated tests and standardized tests

• Provides the files to be used in school accountability (ABC’s)

• Maintains, generates, and distributes student demographic, scheduling, and grading information

• Maintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students’ plans and prepares periodic statistical reports
• Prepares and/or maintains various files, and reports exceptional children being served by school as it relates to the student information system
• Performs routine maintenance on computers and peripheral equipment
• Maintains information for Uniform Education Reporting System (UERS) reporting areas
• Provides information and/or training to school staff on the use of the student information system and application of data from the system
• Coordinates user security within the student information system with district personnel
• Attends conferences and classes to develop and maintain knowledge of database management and the student information system

• Accesses the Internet to download student information software and upload files

• Facilitates transfer of student information between schools

MINIMUM TRAINING AND EXPERIENCE

• High School graduation and two years of work experience at least one of which is data entry or a year of work directly related to a computer system which requires knowledge of editing and completing source data; or appropriate certification from the North Carolina Association of Education Office Professionals; or an equivalent combination of education and
• General knowledge of computers, computer commands, peripherals, and various operating systems
• Ability to work with a high degree of accuracy
• Skills in the use of graphic user interfaces
• Knowledge of the attendance regulations in the Student Attendance and School Accounting Manual
• Considerable knowledge of data management, policies and procedures
• Ability to troubleshoot hardware and software problems
• Ability to exercise independent judgment in correcting data errors or omissions
• Ability to communicate well with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and status