Description:
ESSENTIAL FUNCTIONS:
- Manage curatorial texts and publication schedule, including contract and budget schedules.
- Serves as project manager for all in-house produced curatorial publications.
- Coordinates with outside and on-call editors on delivery of manuscripts. Finalizes and transfers all accurate materials on time to the publisher.
- Secures permissions and image rights for publications.
- Demonstrates editorial review on text and web content.
- Manages label schedule and timeline for 20+ installations and exhibitions per year.
- Formats labels using InDesign for SAM collection galleries.
- Leads label equity review on exhibitions and collection reinstallations with cross-divisional partners.
- Coordinates publication meetings with curators, SAM Store, and publisher.
- Serves as institutional liaison with publishers, printers, and distributors.
- Tracks publication budgets and curatorial inventory and distribution.
- In collaboration with the Curatorial and the Communications Department, serves as in-house expert on institutional style guide. Supervises on-call editor.
- Reviews all curatorial web content, gallery text, and wall labels with the perspective of equity and access, provides feedback to curators, and routes label copy for approval and final production.
- Reviews publication-related contracts with legal department.
- Processes all exhibition and publication contract related payments and invoices.
- Manages special tasks as needed, including distribution of SAM curatorial publications to rights grantors.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Bachelor's degree (master’s degree preferred) and three or more years’ of relevant administrative work experience within an ARTS or PUBLICATIONS setting, or the equivalent education and experience.
- Demonstrated experience managing publications, is PREFERRED
- Demonstrated project management, and image rights and copyright administration experience.
- Excellent oral and written communication skills; ability to communicate effectively and to project a professional image when giving and taking information in writing, in person, and over the phone.Demonstrated proficiency and accuracy using MS Office products, including Word, Excel, Access, Outlook, SharePoint and other software programs such as InDesign, Asana, and TMS. Using InDesign is required in this role.
- Familiarity with works of art and art terminology and institutions.
- Ability to take initiative and prioritize multiple competing tasks; excellent time-management and problem-solving skills.
- Ability to work with close attention to detail and to maintain confidentiality.
- Demonstrated ability to establish and maintain effective relationships with management, employees, and museum partners. Ability to supervise employees and volunteers.
- Ability to work professionally and tactfully, to adhere to Museum policies and ethics of racial equity to support management decisions in a positive, professional manner.