Description:
Reporting to the Registrar, Collections the Associate Registrar, Collections is the lead registrar on assigned projects and works collaboratively with colleagues in CED, Curatorial, Facilities, Operations, Security, Visitor Experience, and other museum departments in realizing integrated collections stewardship, collaborative collections research, and engaging and inspiring public programming. The Associate Registrar, Collections works with and represents the museum’s interests to members of the arts communities, such as artists, studios, fabricators, estates, donors, vendors, galleries, and other museums.
Responsibilities & Duties
- Team Participation
- Encourage and contribute to an inclusive, rewarding, and inspiring workplace, where innovation, discovery, and constant learning cultivate a deep sense of belonging and shared responsibility within the Registration team.
- Share in fostering a culture of safety, inclusivity, and equity.
- Work in a healthy and flexible style, and models empathy and understanding.
- Participate in nurturing collaboration and partnership across teams with fluid communication and respect for diverse expertise essential to an art museum.
- Demonstrate a commitment to the museum’s strategic focus of making programming that engages visitors and inspires individuals to return and recommend the museum to their family and friends.
- Represent the museum at the local, national, and international levels.
- Participate in professional networks, workshops, and programs to stay current with relevant practices, methods, and technologies, as well adding new skills to share with the department.
- Accessions and Deaccessions
- Oversee arrangements for acquisitions to the collection.
- Coordinate safe packing, shipping, handling of artworks.
- Communicate with lenders, donors, packers, vendors, forwarding agents and shippers.
- Examine artworks and produce condition reports, documenting the condition and characteristics of artworks, so that changes in condition can be well managed.
- Coordinate matting and framing of artworks.
- Oversee preparation and installation/deinstallation of works for Accessions Committee meetings.
- Arrange for return of works not accessioned.
- Coordinate examinations and treatments with Conservation.
- Work with Collections Management to facilitate storage of accessioned objects.
- Participate in producing and/or reviewing co-ownership, purchase, and other art agreements.
- Manage museum’s adherence to agreed-upon terms related to registration activities in co-ownership, purchase, and other art agreements.
- Manage numbering systems for accessioned works, their accessories, and certificates of authenticity.
- Oversee arrangements for deaccessions from the collection.
- Outgoing/Incoming Loans, Rotations, and Exhibitions
- Review, negotiate, and sign loan agreements on behalf of the museum, as well as manage agreed-upon terms related to registration activities.
- Lead object review and object de/installation meetings with cross-departmental teams.
- Advise on access and security measures.
- Oversee preparation and installation/deinstallation of works in staging areas or galleries, and, as needed, through virtual oversight or in-person travel.
- Coordinate safe packing, shipping, handling of artworks.
- Communicate with lenders, donors, packers, vendors, forwarding agents, and shippers.
- Generate certificates of insurance.
- Examine artworks and produce condition report, documenting the condition and characteristics of artworks, so that changes in condition can be well managed.
- Make periodic checks of the galleries and work across departments to address potential risks to works on view.
- Track insurance needs as projects progress.
- Arrange for return of borrowed works.