Associate Manager Of Friends Group

Description:

PRIMARY RESPONSIBILITIES & DUTIES:

• Assist Chair in fundraising activities by managing correspondence with current and prospective donors, setting up meetings and following-up.

• Serve as the primary point of contact for all Friends, Visiting Committee members, and departmental donors.

• Organize and manage the Friends of Asian Art schedule of events, including six to seven events each season and an annual dinner.

• Assist in planning and executing departmental exhibition openings, special programs, luncheons, workshops, and conferences with relevant departments.

• Collect and track Friends membership fees, manage Friends budget with oversight from the Senior Manager, draft renewal and acknowledgement letters; identify and onboard new members.

• Serve as a liaison between the curatorial team and development officers, relaying information regarding donors in a timely fashion.

• Working with Chair and administrators, plan and coordinate content and production for all membership communication including Friends newsletters, event invitations, memos, and e-blasts.

• Manage the event planning, budget, and execution for the co-hosted annual Asia Week New York reception for 750+ high-level supporters, collectors and colleagues, coordinating across departments and with outside vendors.

• Maintain department donor files and archive with updated contact information and face book.

• Manage the Department Chairman’s calendar; respond to meeting, tour, and press requests; arrange meetings with staff and visitors on his behalf; provide meeting reminders and keep him on track throughout the day; assist with creating PowerPoint presentations for meetings as needed.

• With front-office colleague, answer/direct all incoming telephone calls; assist with public queries regarding the collection and exhibitions; receive guests and visitors to the office; assist curators with mailings, office tasks, and general communications as needed; and facilitate private group tours with curators.

• Other duties as assigned.

EDUCATION AND EXPERIENCE:

• 4 years of administrative and/or special events experience in a museum of similar environment.

• Experience in development/fundraising, managing donor/patron groups, and running special events, preferred.

• BA degree required, MA in an art-related field preferred.

• Strong interpersonal skills and absolute discretion are required in working with high level donors and supporters of Asian Art.

• Demonstrable ability to create and maintain precise and well-researched records.

• Superior organizational skills and ability to work on a team and coordinate projects across departments.

• Excellent time management and ability to maintain composure in a busy environment.

• Demonstrates initiative and ability to work independently as well as part of a team.

• Excellent interpersonal as well as written and verbal communication skills.

• Attention to detail with follow through.

• Computer literacy, including Word, Excel, PowerPoint, etc.