Associate For Administration

Description:

You are vital to the day-to-day operations of Director and CEO’s Office, and coordinate many aspects to assist in efficiently managing the office, which has a wide purview of both internal and external stakeholders for the museum. You provide support for the Director and CEO, Senior Administrator, and Senior Project Manager. This role requires excellent interpersonal skills, and you must be organized, computer proficient including Outlook calendar management, able to multi-task, meet deadlines, and resourcefully problem solve.

PRIMARY RESPONSIBILITIES & DUTIES:

• Respond to daily inquiries and requests from within and outside the Museum, including welcoming guests to the Director and CEO’s Office and answering the main telephone line.

• Provide administrative support for both Senior Administrator and Senior Project Manager, including assisting with taking notes during meetings, scheduling, filing, photocopying, in addition to completing research requests

• Coordinate incoming mail and packages, pick up, sort, and open mail and packages from Receiving

• Assist with scheduling and preparing the Director and CEO for meetings

• Support coordinating Director and CEO’s travel arrangements and processing expense reports in Workday

• Manage living artist membership program and ICOM Card distribution for the museum

• Other related administrative duties as assigned

EDUCATION & EXPERIENCE:

• Bachelors degree or equivalent experience

• Minimum of three years working in an administrative capacity required, previous experience managing complex calendars preferred

• Background in art history, art education, or art administration

• Experience with Outlook, PowerPoint, Excel, Photoshop, and Workday

• Excellent written and verbal communication skills, interpersonal skills (including professional telephone manner), and organizational skills

• Excellent organizational skills, including the ability to manage time and multitask

• Excellent verbal and written communications skills

• Upholds sensitive and confidential information with utmost discretion

• Embraces role as a team player and builds collaborative relationships

• Knowledge of foreign language helpful