Assistant Facilities Manager

Description:

The purpose of this position is to provides assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.

Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.

Performs facilities inspections and prepares reports.

May coordinate and manage move, add and change activities.

Assists in the preparation of operating and capital budgets.

Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.

Uses pc and/or PDA for work order system, email, ESS, process and procedure training.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

May provide informal assistance such as technical guidance and/or training to coworkers.

May coordinate work and assign tasks.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED). Minimum of four years of related progressive experience and/or training.