Assistant Building Manager

Description:

GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES:

You will help shape, expand, sustain, improve, maintain, and protect the museum’s facilities, the collection, the public and staff. You will manage a wide range of short and long-term construction and facilities special projects, working in collaboration with stakeholders across the organization. You will oversee maintenance, general upkeep of all Museum properties, and operations of exhibition/gallery renovations.

PRIMARY RESPONSIBILITIES & DUTIES:

• Plan, manage and execute all special projects that addresses the Museum's short and long-term needs, not limited to emergency response, mechanical systems, electrical, plumbing, building envelope and interior renovations

• Possess excellent knowledge of contracts, immediately get familiar with the Museum provisions, specifications, and standards.

• Grasp, review and track requests for Information, Change Orders, correspondence, and other related transmittal

• Manage internal and external business relationships – i.e. develop, maintain, and update project schedules including cost, construction plan, safety procedures and quality work plan

• Coordinate with other departmental leaders such as - curators, administrators, designers, conservators, and facilities to ensure all stages of a project is properly accomplished

• Occasionally assist in management of union shops personnel particularly as it relates to Museum maintenance, exhibitions fit out, construction and art installation

• Assist with enhancements and maintenance of The Museum satellite properties

• Ensure risks and Issues are tracked, mitigated, and resolved effectively

• Serve as liaison for capital projects

• Other related duties as assigned by management

EDUCATION & EXPERIENCE:

• 2 - 4 years’ experience in Facilities Management, Building Maintenance, Budgeting, Construction Project Management and/or MEP Project Management. Experience working in a museum/art environment a plus

• Bachelor’s degree in related field is preferred (Engineering, Construction Management, MEP Project management, Buildings management, etc.). Equivalent certification/relevant experience in project management will be considered.

• Ability to read and comprehend construction drawings and specifications for all disciplines of work; delegate related direction to trades for efficiency and quality of work

• Prepare, provide updates and reports on productivity and project milestones on a cadence to management and senior leadership

• Experience preparing construction plans, safety procedures, quality work plans, etc.

• Manage internal and external business relationships, and to proactively cause and manage change as it pertains to special projects.

• Skilled in financial management of projects, organizational and time management

• Review cost estimates for changes to contracts for submission and negotiate, present final vendor’s agreement to key stakeholders and client for approval

• Knowledge of construction contracts and bid process

• General knowledge of building maintenance and MEP operations a plus