Arts Program Assistant

 

Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Depending upon assignment, duties may include but are not limited to:

  • Assist in the development and coordination and implementation of various programs for Metro Arts.
  • Research and prepare reports and promotional materials such as press releases, brochures, annual reports newsletter etc.
  • Graphic design and layout of newsletters using computer graphics software.
  • Assist in the development and preparation for grant applications, technical assistance workshops, orientations and panel meetings.
  • Respond to questions and requests from the public regarding Metro Arts Division programs.
  • Prepare and maintain computerized database such as mailing lists, labels, and directories and project management tracking matrixes.
  • Assist in preparing correspondence, minutes and materials for Metro Arts programs and meetings.
  • Monitor contracts budgets, and payments with current grantees; conduct site visits as assigned.
  • Process and monitor invoices and vouchers for grantees and other payments.
  • Develop and maintain photo and slide/digital registries and archives as required.
  • Assist in the development and implementation of outreach activities and technical assistance.
  • Represent Program Coordinator and other staff at meetings, panels and community events as needed.
  • Provide general clerical support.
  • Oversee and/or supply graphic design as needed.
  • Provide excellent customer service.
  • Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

  • Writing principles
  • Research techniques, methods, and procedures
  • Principles of Arts Administration
  • Computer graphic design software
  • English usage, spelling, grammar, and punctuation
  • Office procedures, methods, and equipment
  • Record keeping principles and procedures.
  • Basic principles of organizational planning.
  • Community outreach, marketing, and training principles.

Ability to:

  • Assist in developing and implementing programs
  • Work with a wide range of individuals and groups
  • Effectively speak to diverse public audiences.
  • Work effectively in the public sector
  • Assist in training and community outreach
  • Coordinate all administrative aspects of program area
  • Communicate effectively orally and in writing
  • Compile and analyze data
  • Plan layout and graphic design for promotional materials using computer graphic software
  • Comprehend and interpret program regulations and guidelines
  • Operate office machines
  • Establish and maintain cooperative relationships with those contacted in the course of work
  • Be self-directed and able to manage multiple priorities

EXPERIENCE AND EDUCATION

A typical way to obtain the knowledge and abilities would be:

Organization City of Sacramento
Industry Art / Design / Creative Jobs
Occupational Category Arts Program Assistant
Job Location California,USA
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Salary 44561 - 62702 | $  / Yearly
Experience 2 Years
Posted at 2023-06-03 2:57 pm
Expires on 2024-12-08